Privacy Policy

LAST UPDATED ON

JULY 23, 2021

The policies below (“Privacy Policy”) supplement and amend the Terms of Service, available at https://ideas-shared.com/idea-sharing-platform/legal/terms-of-service. If there is any conflict between the Privacy Policy and the Terms of Service, the applicable terms in the Privacy Policy will prevail. Capitalised expressions not defined in the Privacy Policy have the meaning set out in the Terms of Service.

General

We are committed to maintaining robust privacy protections for people using Our Services. Our Privacy Policy (“Privacy Policy”) is designed to help You understand how We collect, use and safeguard the information You provide to Us and to assist You in making informed decisions when using Our Services. By accepting Our Privacy Policy, You consent to Our collection, storage, use, and disclosure of Your personal information as described in this Privacy Policy.

We reserve the right to adjust and change these ToS and any documents included by reference at any time. If a change is material we will let you know in advance. By continuing to use Ideas-Shared after the effective date, you agree to the new version.

2 Information We Collect

2.1 Personal data we collect and receive

We collect “Non-Personal Information” and “Personal Information”.

Non-Personal Information includes information that cannot be used to personally identify You, such as anonymous usage data, general demographic information We may collect, referring/exit pages and URLs, platform types, preferences You submit and preferences that are generated based on the data You submit and the actions You take while using Our Services.

Personal Information includes the information You submit to Us through the registration process of Our Services: Your email, phone number, name, as well as all other Personal information you explicitly decide to share with us while using Our Services. If You are the representative of a Company, You may choose to identify Yourself by Your Company name. If any of the data We have on You is inaccurate or incomplete, you can change it from “Settings” within our Services, or by contacting us directly.

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect can include the following:

For website users and marketing prospects

Registration, contact, and company information:

  • first and last names;
  • email addresses;
  • phone numbers;
  • avatars;
  • company name;
  • your role in your company.

Payment information:

  • credit card information;
  • billing and mailing addresses;
  • other payment-related information.

Device data:

  • operating system type and version number, manufacturer and model;
  • browser type;
  • screen resolution;
  • IP address;
  • unique device identifiers.
  • Service data:
  • the website you visited before browsing to Ideas-Shared;
  • how long you spent on a page or screen;
  • how you interact with our emails;
  • navigation paths between pages or screens;
  • date and time;
  • pages viewed;
  • links clicked.

Third-party source data:

  • information that you have viewed or interacted with our content;
  • company information;
  • job titles;
  • avatars;
  • email addresses;
  • phone numbers;
  • addresses;
  • geolocation data.
  • The sources of this third party personal data may include: Contact enrichment and lead generation providers; and Targeted online advertising providers

For users and customers

We may collect the following personal data about our Customers and Users (to the extent applicable):

Registration and contact information:

  • first and last names;
  • email addresses;
  • phone numbers;
  • mailing addresses;
  • company name;
  • your role in your company.

Payment information:

  • credit card information;
  • billing and mailing addresses;
  • other payment-related information.
  • Device data:
  • operating system type and version number, manufacturer and model;
  • browser type and language;
  • screen resolution;
  • IP address;
  • unique device identifiers.

Service data:

  • the website you visited before browsing to the services;
  • how long you spent on a page or screen;
  • navigation paths between pages or screens;
  • session date and time; activity status (including first seen, last seen, last heard from – and last contacted);
  • pages viewed;
  • links clicked;
  • language preferences
  • approximate geolocation data based on the IP address

2.2 Cookies and other tracking technologies

To become a Member of any of our Services, You do not need to submit any Personal Information other than Your email address and Your name. It is not necessary to submit further Personal Information thereafter.

However, in an effort to improve the quality of the Service, We track information provided to Us by Your browser, such as the website You came from (known as the “referring URL”), the type of browser You use, the device from which You connected to any of our Services, the time and date of access, and other information that does not personally identify You. We track this information using cookies or small text files which include an anonymous unique identifier. This allows Us to collect Non-Personal Information about you, such as keeping a record of your theme preferences.

Do Not Track. Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit. We currently do not respond to “Do Not Track” or similar signals. To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.

We may use both persistent and session cookies. Persistent cookies remain on Your computer or any of your other devices after You close Your session and until You delete them, or until they expire automatically. Session cookies expire when You close Your browser. For a list of the Cookies used in Our Service, please view Our Cookies Policy accessible at https://ideas-shared.com/idea-sharing-platform/legal/cookie-policy.

 

  1. How and why we use your personal data

3.1 Personal Information

We do not sell or trade Your Personal Information with third parties without Your consent nor do we otherwise share Your Personal Information with third parties for marketing purposes without Your consent. We do share Personal Information with vendors who are performing services for Us. For example, we share Your email address with an external vendor for the purposes of sending emails from Us to You. No vendors can use your Personal Information unless we explicitly direct them to.

Please be aware that Your Personal information will be sent to servers residing in the United States for some of the Services provided by Our vendors. The vendors we use that are located in the U.S. are all EU-US Privacy Shield certified.

In general, the Personal Information You provide to Us is used to help Us communicate with You and to improve our services. For example, We may use Your Personal Information to contact You in response to questions, solicit feedback from You, provide technical support, and/or to proactively inform You about promotional offers or activities that You could perform on Our Service.

In general, when providing Us with Personal Information, You must assume that other Members will be able to view that information on Your profile as long as they are a user of our Services. This does of course not apply to passwords, which are kept secret. Please understand that the use of Our Services means your Content and Activity on the platform may not be anonymous. When You make a contribution to the Website your location on a city level (as approximated by your current IP address) is saved and can be made available to other users of the Service.

Certain features within Our Services might make it possible for You and other Members to analyse, view, display, and ultimately share Personal Information linked with Content or Activity performed by You or others. An example of this might be an Activity Listing and Group.

  • To facilitate account creation and logon process. If you choose to link your account with us to a third party account (such as your Google or Facebook account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon process for the performance of the contract.
  • To send you marketing and promotional communications. If you are a “Customer” We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes if this is in accordance with your marketing preferences. You can opt out of our marketing emails at any time.
  • To send administrative information to you. We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
  • To post testimonials. We post testimonials on our Services that may contain personal information. If you wish to update or delete your testimonial, please contact us at privacy@ideas-shared.com and be sure to include your name, testimonial location, and contact information.
  • Request Feedback. We may use your information to request feedback and to contact you about your use of our Services.
  • To protect our Services. We may use your information as part of our efforts to keep our Services safe and secure (for example, for fraud monitoring and prevention).
  • To enable user-to-user communications. We may use your information to enable user-to-user communications with each user’s consent.
  • To enforce our terms, conditions, and policies for business purposes, legal reasons, and contractual purposes.
  • To respond to legal requests and prevent harm. If we receive a legal request, we may need to inspect the data we hold to determine how to respond.
  • To manage user accounts. We may use your information for the purposes of managing our account and keeping it in working order.
  • To deliver services to the user. We may use your information to provide you with the requested service.
  • To respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.
  • For other business purposes. We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience. We may use and store this information in aggregated and anonymized form so that it is not associated with individual end-users and does not include personal information. We will not use identifiable personal information without your consent.

Non-Personal Information

In general, We use Non-Personal Information to help Us improve our Services and customize Your experience. We also aggregate Non-Personal Information in order to track trends and analyze usage patterns on Our Services. We also reserve the right to perform aggregate analysis of content submitted by Our Members, as long as the sample size is large enough for Members and customers to remain anonymous. If You do not want Your data to be processed, you have the right to ask us not to, and We will make sure not to include Your data in aggregate analysis. This Privacy Policy does not limit in any way Our use or disclosure of Non-Personal Information, and We reserve the right to use and disclose such Non-Personal Information to Our partners, advertisers, and other third parties at Our discretion.

  1. Transferring Information

Our servers are located in the United Kingdom. If you are accessing our Services from outside the United Kingdom, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information in the United States.

4.1 Ideas-Shared Company:

  • Ideas Shared Ltd

4.2 Service Providers:

Consultants and vendors engaged by us to support our provision of the Ideas-Shared Services and Sites and the operation of our business;

Any such other Service Providers as may be added to Supplier list, from time to time.

4.3 Advertising Partners:

Our Services currently do not include the provision of online advertising. Should this policy change, Third-party advertising companies may use cookies and similar technologies to collect information about your activity on the Ideas-Shared Services and other online services over time to serve you online targeted advertisements.

4.4 Professional Advisors:

Professional advisors, such as lawyers, auditors, and insurers, in the course of the professional services that they render to us.

4.5 Compliance with Law Enforcement:

  • Comply with applicable laws, lawful requests, and legal process, such as responding to subpoenas or requests from government authorities;
  • Protect our, your or others’ rights, privacy, safety, or property (including by making and defending legal claims);
  • Enforce the terms and conditions that govern the Services; and
  • Prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical, or illegal activity, including cyberattacks and identity theft.

4.6 Business Transfers:

In the event that We undergo a business transaction such as a merger, acquisition by another company, or sale of all or a portion of Our assets, Your Personal Information may be among the assets transferred. You acknowledge and consent that such transfers may occur and are permitted by this Privacy Policy and that any acquirer of Our assets may continue to process Your Personal Information as set forth in this Privacy Policy.

4.7 Aggregated or anonymized information. 

We may also share aggregated or anonymized information with third parties for other purposes. Such information does not identify you individually but may include usage, viewing, and technical information such as the websites you generally use, the configuration of your computer, and performance metrics related to the use of websites which we collect through our technology, products, and services. If we are required under applicable law to treat such information as personal data, then we will only disclose it as described above. Otherwise, we may disclose such information for any reason.

4.8 Third-party websites. 

The Sites may also contain links to third-party websites. This Privacy Policy applies solely to information processed by us. You should contact relevant third-party websites for more information about how your personal data is processed by them.

  1. Retention

We retain your personal data only for as long as necessary to fulfill the purposes set out in this Privacy Policy. If you would like more information about specific retention periods please contact legal@ideas-shared.com.

Note that content you post may remain on the Sites even if you cease using the Sites or we terminate access to the Sites.

  1. How We Protect Information

We implement security measures designed to protect Your information from unauthorized access. Your account is protected by Your account password and We urge You to take steps to keep Your personal information safe by not disclosing Your password and by logging out of Your Account after each use.

We further protect Your information from potential security breaches by implementing certain technological security measures including encryption, firewalls, and secure socket layer technology. However, these measures do not guarantee that Your information will not be accessed, disclosed, altered, or destroyed by a breach of such firewalls and/or secure server software.

  1. Your Privacy Rights

7.1 GDPR

Depending on your location and subject to applicable laws, you may have certain data protection rights. If you are a resident of the EEA or the UK your rights are covered by the Ideas-Shared Data Processing Addendum (DPA).

7.2 CCPA

If you are a California resident, you are granted specific rights regarding access to your personal information.

  • Right to Know – Information You can request the following information about how we have collected and used your Personal Information during the past 12 months:
  • The categories of Personal Information we have collected.
  • The categories of sources from which we collected the Personal Information.
  • The business or commercial purpose for collecting and/or selling Personal Information.
  • The categories of third parties with whom we share the Personal Information.
  • The categories of Personal Information that we sold or disclosed for a business purpose.
  • The categories of third parties to whom the Personal Information was sold or disclosed for a business purpose.
  • Right to Know – Access. You can request a copy of the Personal Information that we have collected about you during the past 12 months.
  • Right to Deletion. You can ask us to delete the Personal Information that we have collected from you.
  • Right to Opt-Out. You have the right to opt-out of any “sale” of your Personal Information as defined in the CCPA.
  • Right to Non-discrimination. You are entitled to exercise the rights described above free from discrimination prohibited by the CCPA.

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.

If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request the removal of unwanted data that you publicly post on the Services. To request the removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from our systems.

We will need to verify your identity to process your information, access, and deletion requests and reserve the right to confirm your California residency. To verify your identity, we may require you to log into an Ideas-Shared online account (if applicable), provide government identification, give a declaration as to your identity under penalty of perjury, and/or provide additional information. These rights are not absolute, and in some instances, we may decline your request as permitted by law.

  1. Privacy and Age

Our Services and Sites are not intended for use by anyone under the age of 16. Ideas-Shared does not knowingly collect personal information from anyone under the age of 16. If you are under 16, you may not attempt to register for our Services or send any information about yourself to us, including your name, address, telephone number, or email address.

If we become aware that we have collected personal information from someone under the age of 16 without verification of parental consent, we will delete that information promptly. If you are a parent or legal guardian of a child under 16 and believe that a child has provided us with their personal information, please contact us at the email or mailing address provided at the end of this Privacy Policy.

  1. Changes

We may amend this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update it, we will take appropriate measures to inform you, consistent with the significance of the changes we make. If we make material updates to this Privacy Policy we will update the effective date at the top of the Privacy Policy.

  1. Communication

We might choose to communicate with You via electronic means (e.g. SMS, chat, emails), via post, and via telephone calls.

Ideas-Shared will not forward marketing material from third parties to You. If You choose to contact Our customer service we retain the right to write back, call or otherwise contact You back.

We might forward notifications about activity on any of our Services, that We deem relevant for You, to Your e-mail or as a Push Notification. Examples of such activities are if someone likes an idea You have posted or if You have been invited to a Group. You can opt-out of some of these notifications by changing the notification settings in any of Our Services.

We will forward product news, contests, or useful information on how to use our product that we deem relevant to Your use of our Services as We see fit. You can opt-out of communication sent to You by unsubscribing from Our emails or by contacting us directly.

Links to Other Websites

As part of our Services, We may provide links to or integrations with other websites or applications. However, We are not responsible for the privacy practices employed by those websites or the information or content they contain. This Privacy Policy applies solely to information collected by Us through our Services. Therefore, this Privacy Policy does not apply to Your use of a third-party website accessed by opening a link on Our Web application or websites. To the extent that You access or use Our Services through or on another website or application, the privacy policy of that other website or application will apply to Your access or use of that site or application. We encourage You to read the privacy statements of other websites before proceeding to use them.

  1. Contact

If you have any questions, comments, or concerns about the way your personal data is being used or processed by Ideas-Shared, please submit any questions, comments, or concerns in writing to request to our Data Protection Officer at dpo@ideas-shared.com.

For general questions, you can also reach out to legal@ideas-shared.com.